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Posted by: Victor_Claveau on 02/18/2009 09:32 PM Updated by: Victor_Claveau on 02/20/2009 06:05 PM
Expires: 01/01/2014 12:00 AM
:

"Victor's Minutes".....Recap of "The Friends of the Fair" Meeting February 18, 2009~by Victor Claveau

Frogtown, USA....A Friends of the Fair meeting was held this evening, February 18th at Frogtown. $13,000 in raffle prizes will be available at this year's Calaveras County Fair & Frog Jumping Jubilee. Drawings will be held each night....

Here is the recap of the meeting:

Frogtown, USA… Meeting opened at 6:00 p.m.

Members Present: Firman Brown, Bob Trinchero, Rob Miller, Kathy Mazzaferro, Ray Malerbi, Jeff Johnson, Jack Boeding, Rick Downey, and Tim Folendorf.

Approval of Minutes.

Treasures Report by Jerri Mills:
Beginning balance: $1020.00.
Expenditures: $523.23 for the printing of raffle tickets
450.00 to Jerri Mills for reimbursement for filing fees for 501(c)3.
Ending balance $106.77

The Friends of the Fair have 15 members at present.

Correspondence:
Firman Brown received a letter from the Monterey County Friends of the Fairs outlining their current events.

Old Business.

• Discussion as to whether or not minors would be able to sell raffle tickets. It was agreed that minors would not be able to sell tickets individually, but could if they were under the supervision and direction of an organization.

Bob Trinchero passed out “Ticket Allocation Control Sheets’ to be used to track the sale of raffle tickets. Bob will be controlling the distribution and accounting of all tickets. Accounting will be handled by Susie Miller, and all ticket stubs will go to Kathy Mazzaferro.

Rules of the raffle were decided:

Raffle proceeds will be used for improvements on the fair grounds and for capital equipment. This year proceeds will go toward the expansion and improvement of the Cattlemen’s Area between the arena and the barns, with additional hardscape, cooking facilities, and sun shelter. It will result in an eating, dancing, and socializing area for all to enjoy all year round.

Tickets will be distributed by Friends of the Fair members to various county organizations. Friends of the Fair members will collect tickets and money from these organizations weekly, until Wednesday May 13th. Only 3500 tickets will be sold.

Tickets will be available at the fair at the Friends of the Fair booth up until one hour before the final $10,000 drawing on Sunday night. Ticket cost is $25.00 each or 5 for $100.00.

A drawing will take place each night at 7:00 p.m. The winner will have one hour in which to claim the prize. Prizes on Thursday, Friday and Saturday will be $1,000.00. Winner needs to be present. The grand of $10,000 will be drawn on Sunday night. Winner need not be present.

Organizations selling tickets will be reimbursed $5.00 for each ticket sold, after the final drawing and final accounting.

Raffle tickets are not tax deductible.

The organization that sells the most tickets will receive a $500.00 bonus.

• A discussion ensued about the possibility of raising funds by selling Liquor, beer, and wine at various events.

It was decided that Friends of the Fair would sell alcoholic refreshments at the Cattlemen’s Dinner on March 27th and at the Follies on April 18th.

• The Coronation Ball progress report was delivered by Kathy Mazzaferro.
Approximately 40 former Belle’s of the Camp or Miss Calaveras as well the current Miss Calaveras 2008, have agreed to attend.

Information sheets for this year’s contestants for both pageants have been created and will be given to the Fair to be included with application packets.
The Angels-Murphys Rotary Club has voted to support the event in keeping with their long-standing support of the Miss Calaveras pageant. Instead of hosting a Sponsors dinner this year they will be donating $500.00 to the Friends of the Fair Scholarship program for Miss Calaveras/Saddle Queen participants. In addition, they have volunteered to run the bar at the Coronation Ball.
The Pickle Barrel Restaurant will provide the buffet dinner of Caesar Salad, chicken breast. Grilled vegetables, roasted red potatoes, rolls, and desert cookies.

• A design of the proposed fair entrance was viewed.
• A Friends of the Fair Membership drive will be headed by Sherry Smith.
• Rick Downey was asked to speak about the Friends of the Fair at the next Angels Camp Business Association meeting on March 16 at Camps Restaurant.

Meeting adjourned 8:10 p.m.


Victor Claveau


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